The Trade in Controlled Goods (Embargoed Destinations) Order 2004

Record keeping and inspection

6.—(1) Any person who does any act under the authority of any general licence under this Order shall keep registers or records in accordance with this article.

(2) The registers or records shall contain sufficient detail as may be necessary to allow the following information to be identified—

(a)a description of the controlled goods that have been supplied or delivered, or for which arrangements for their supply or delivery have been made;

(b)the date or the period of time over which the goods were supplied or delivered or activities relating to the supply or delivery of controlled goods were carried out;

(c)the quantity of the controlled goods;

(d)the name and address of the end-user of the controlled goods;

(e)the name and address of the supplier of the controlled goods; and

(f)any further information required to be kept by the Secretary of State.

(3) The registers or records referred to in paragraph (1) shall be kept for at least 4 years from the end of the calendar year in which the authorised act took place.

(4) The person referred to in paragraph (1) shall permit any such records to be inspected and copied by any person authorised by the Secretary of State or the Commissioners.

(5) Any person authorised by the Secretary of State or the Commissioners shall have the right, on producing, if required to do so, a duly authenticated document showing his authority, at any reasonable hour to enter for the purpose of paragraph (4) the premises, the address of which has been most recently notified to the Secretary of State under article 5 of this Order.

(6) Where the registers or records required to be maintained under this article are kept in a form which is not legible the person required under paragraph (1) to maintain such records shall at the request of the person authorised by the Secretary of State or the Commissioners, as the case may be, reproduce such registers or records in a legible form.