SCHEDULES
SCHEDULE 4Documents and information sent or supplied to a company
Part 1Introduction
Application of Schedule
I11
1
This Schedule applies to documents or information sent or supplied to a company.
2
It does not apply to documents or information sent or supplied by another company (see section 1144(3) and Schedule 5).
Part 2Communications in hard copy form
Introduction
I22
A document or information is validly sent or supplied to a company if it is sent or supplied in hard copy form in accordance with this Part of this Schedule.
Method of communication in hard copy form
I33
1
A document or information in hard copy form may be sent or supplied by hand or by post to an address (in accordance with paragraph 4).
2
For the purposes of this Schedule, a person sends a document or information by post if he posts a prepaid envelope containing the document or information.
Address for communications in hard copy form
I44
A document or information in hard copy form may be sent or supplied—
a
to an address specified by the company for the purpose;
b
to the company's registered office;
c
to an address to which any provision of the Companies Acts authorises the document or information to be sent or supplied.
F3PART 2ACommunications in electronic form from the registrar or the Secretary of State
4A
1
A document or information is validly sent or supplied to a company by the registrar or the Secretary of State if it is sent or supplied in electronic form in accordance with sub-paragraph (2) or (3).
2
Where the document or information is sent or supplied by electronic means it may only be sent—
a
in the case of a company registered under this Act, to the company’s registered email address;
b
in the case of any company, to an address specified by the company for that purpose (generally or specifically).
3
Where the document or information is sent or supplied in electronic form by hand or by post, it must be sent or supplied to an address to which it could be validly sent if it were in hard copy form.
Part 3Communications in electronic form F2in other cases
Words in Sch. 4 Pt. 3 heading inserted (26.10.2023 but only so far as it confers a power to make regulations or relates to the exercise of the power, otherwise prosp.) by Economic Crime and Corporate Transparency Act 2023 (c. 56), ss. 29(9)(b), 219(1)(2)(b)
Introduction
I55
A document or information is validly sent or supplied to a company F1by a person other than the registrar or the Secretary of State if it is sent or supplied in electronic form in accordance with this Part of this Schedule.
Conditions for use of communications in electronic form
I66
A document or information may only be sent or supplied to a company in electronic form if—
a
the company has agreed (generally or specifically) that the document or information may be sent or supplied in that form (and has not revoked that agreement), or
b
the company is deemed to have so agreed by a provision in the Companies Acts.
Address for communications in electronic form
I77
1
Where the document or information is sent or supplied by electronic means, it may only be sent or supplied to an address—
a
specified for the purpose by the company (generally or specifically), or
b
deemed by a provision in the Companies Acts to have been so specified.
2
Where the document or information is sent or supplied in electronic form by hand or by post, it must be sent or supplied to an address to which it could be validly sent if it were in hard copy form.
Part 4Other agreed forms of communication
I88
A document or information that is sent or supplied to a company otherwise than in hard copy form or electronic form is validly sent or supplied if it is sent or supplied in a form or manner that has been agreed by the company.
Sch. 4 Pt. 2A inserted (26.10.2023 but only so far as it confers a power to make regulations or relates to the exercise of the power, otherwise prosp.) by Economic Crime and Corporate Transparency Act 2023 (c. 56), ss. 29(9)(a), 219(1)(2)(b)