The Port Security Regulations 2009

Regulation 15

SCHEDULE 4U.K.Port Security Plan

GeneralU.K.

1.—(1) The port security plan sets out a port's security arrangements.

(2) A port security plan must have the following features—

(a)it must be based on the findings of the port security assessment;

(b)it must clearly set out detailed measures; and

(c)it must contain a control mechanism allowing, where necessary, for appropriate corrective measures to be taken.

(3) The port security plan must be based on the following general aspects—

(a)defining all areas relevant to port security. Depending on the port security assessment, measures, procedures and actions may vary from sub-area to sub-area. Indeed, some sub-areas may require stronger preventive measures than others. Special attention must be paid to the interfaces between sub-areas, as identified in the port security assessment;

(b)ensuring coordination between security measures for areas with different security characteristics;

(c)providing, when necessary, for varying measures both with regard to different parts of the port, changing security levels, and specific intelligence;

(d)identifying an organisational structure supporting the enhancement of port security.

Tasks and work plansU.K.

2.  Based on the general aspects set out in paragraph 1(3), the port security plan must attribute tasks and specify work plans in the following fields—

(a)access requirements. For some areas, requirements must only enter into force when security levels exceed minimal thresholds. All requirements and thresholds must be comprehensively included in the port security plan;

(b)ID, luggage and cargo control requirements. Requirements may or may not apply to sub-areas; requirements may or may not apply in full to different sub-areas. Persons entering or within a sub-area may be liable to control. The port security plan must appropriately respond to the findings of the port security assessment, which is the tool by which the security requirements of each sub-area and at each security level must be identified. When dedicated identification cards are developed for port security purposes, clear procedures must be established for the issue, the use-control and the return of such documents. Such procedures must take into account the specificities of certain groups of port users allowing for dedicated measures in order to limit the negative impact of access control requirements. Categories must at least include seafarers, authority officials, people regularly working in or visiting the port, residents living in the port and people occasionally working in or visiting the port;

(c)liaison with cargo control, baggage and passenger control authorities. Where necessary, the plan is to provide for the linking up of the information and clearance systems of these authorities, including possible pre-arrival clearance systems;

(d)procedures and measures for dealing with suspect cargo, luggage, bunker, provisions or persons, including identification of a secure area; as well as for other security concerns and breaches of port security;

(e)monitoring requirements for sub-areas or activities within sub-areas. Both the need for technical solutions and the solutions themselves will be derived from the port security assessment;

(f)signposting. Areas with access and/or control requirements must be properly signposted. Control and access requirements must appropriately take into account all relevant existing law and practices. Monitoring of activities must be appropriately indicated;

(g)communication and security clearance. All relevant security information must be properly communicated according to security clearance standards included in the plan. In view of the sensitivity of some information, communication must be based on a need-to know basis, but it must include where necessary procedures for communications addressed to the general public. Security clearance standards must form part of the plan and are aimed at protecting security sensitive information against unauthorised disclosure;

(h)reporting of security incidents. With a view to ensuring a rapid response, the port security plan must set out clear reporting requirements to the port security officer of all security incidents and/or to the Port Security Authority;

(i)integration with other preventive plans or activities. The plan must specifically deal with integration with other preventive and control activities in force in the port;

(j)integration with other response plans and/or inclusion of specific response measures, procedures and actions. The plan must detail interaction and coordination with other response and emergency plans. Where necessary conflicts and shortcomings must be resolved;

(k)training and exercise requirements;

(l)operational port security organisation and working procedures. The port security plan must detail the port security organisation, its task division and working procedures. It must also detail the coordination with port facility and ship security officers, where appropriate. It must delineate the tasks of the port security committee, if this exists; and

(m)procedures for adapting and updating the port security plan.