The Civil Legal Aid (Remuneration) Regulations 2013

Citation and commencement

1.  These Regulations may be cited as the Civil Legal Aid (Remuneration) Regulations 2013 and come into force on 1st April 2013.

Interpretation

2.—(1) In these Regulations—

“the Act” means the Legal Aid, Sentencing and Punishment of Offenders Act 2012;

“advocate” means a person who exercises a right of audience before a court, tribunal or other person and “advocacy” means the exercise of such a right;

“advocates’ meeting” means an advocates’ meeting directed by the court pursuant to the outline set out in the table following paragraph 10 of Practice Direction 12A (Public Law Proceedings Guide to Case Management: April 2010) to the Family Procedure Rules 2010(1);

“advocacy services” means work done—

and fees and rates for advocacy services include, unless different provision is made in these Regulations, remuneration for preparatory work, attendances, travelling and waiting in relation to those services;

“Category Definition” means one of the Category Definitions that form part of the 2010 Standard Civil Contract or the 2013 Standard Civil Contract;

“Controlled Work” has the same meaning as in regulation 21(2) of the Civil Legal Aid (Procedure) Regulations 2012(2);

“counsel” means—

“family proceedings” means proceedings which arise out of family relationships, and includes proceedings in which the welfare of children is determined, and includes proceedings under the following—

but does not include judicial review proceedings, proceedings under the Inheritance (Provision for Family and Dependants) Act 1975(11) or proceedings under the Trusts of Land and Appointment of Trustees Act 1996(12);

“legally aided person” means a person for whom civil legal services are made available under arrangements made for the purposes of Part 1 of the Act and “client” has the same meaning;

“provider” means a party, other than the Lord Chancellor, to the relevant contract;

“the relevant contract” means whichever of the 2010 Standard Civil Contract, the 2013 Standard Civil Contract or the 2013 Individual Case Contract (Civil) governs the provision of civil legal services for which remuneration is claimed; and

“the 2010 Standard Civil Contract”, “the 2013 Standard Civil Contract”, the “2013 Individual Case Contract (Civil)” and “the 2013 Individual Case Contract (High Cost Civil)” mean the contracts so named between the Lord Chancellor and a provider of civil legal services(13) under Part 1 of the Act (legal aid).

(2) A reference in these Regulations to the following forms of civil legal services—

(a)legal help;

(b)help at court;

(c)family help;

(d)family mediation;

(e)help with family mediation;

(f)legal representation; and

(g)other legal services,

is to the provision of those forms of service as defined in Part 2 of the Civil Legal Aid (Merits Criteria) Regulations 2013(14).

Value Added Tax

3.  All rates and fees set out in the Schedules are exclusive of value added tax.

Delegation

4.  A function of the Lord Chancellor under these Regulations may be exercised by, or by an employee of, a person authorised for that purpose by the Lord Chancellor(15).

Non application to civil legal services provided under certain contracts

5.—(1) Regulations 6 to 11 are subject to this regulation.

(2) These Regulations do not apply to the payment of remuneration by the Lord Chancellor to persons who provide civil legal services where the provision of those services is governed by a contract between a person and the Lord Chancellor which has been awarded as part of any pilot which provides for remuneration by way of one or more standard fees.

(3) With the exception of regulations 7 and 10, these Regulations do not apply to the payment of remuneration by the Lord Chancellor to persons who provide civil legal services where the provision of those services is governed by a contract between a person and the Lord Chancellor which has been awarded after competitive tendering as to price has taken place.

(4) With the exception of regulation 10, these Regulations do not apply to the payment of remuneration by the Lord Chancellor to persons who provide civil legal services where the provision of those services is governed by the Individual Case Contract (High Cost Civil).

(5) Where paragraph (3) applies, the reference in regulation 10(a) to “the relevant contract” is to the contract between a person and the Lord Chancellor which has been awarded after competitive tendering as to price has taken place.

(6) Where paragraph (4) applies, the reference in regulation 10(a) to “the relevant contract” is to the Individual Case Contract (High Cost Civil).

Remuneration for civil legal services: general

6.—(1) This regulation applies to the payment by the Lord Chancellor of remuneration to providers of civil legal services other than—

(a)advocacy services in family proceedings; or

(b)civil legal services in relation to inquests.

(2) The Lord Chancellor must pay remuneration to a provider of civil legal services in accordance with—

(a)the relevant contract; and

(b)subject to paragraph (3), the fees and rates set out in Schedule 1.

(3) The Lord Chancellor may pay a percentage enhancement to the hourly rates set out in Schedule 1, but the percentage enhancement must not exceed—

(a)100% for proceedings in the Upper Tribunal, High Court, Court of Appeal or the Supreme Court; and

(b)50% for all other proceedings.

7.—(1) This regulation applies to the payment by the Lord Chancellor of remuneration for civil legal services provided by barristers in independent practice where the civil legal services—

(a)are in relation to work that is not Controlled Work; and

(b)are not—

(i)advocacy services in family proceedings; or

(ii)other legal services in relation to inquests.

(2) Subject to paragraphs (3) and (4), the Lord Chancellor must pay remuneration for civil legal services to which this regulation applies in accordance with the rates set out in Schedule 2.

(3) The Lord Chancellor may increase the hourly rate for junior counsel in county court proceedings set out in Schedule 2 if the Lord Chancellor considers it reasonable to do so.

(4) Where a barrister in independent practice provides civil legal services in a category not listed in the Table in Schedule 2, in considering the rate at which to remunerate the barrister for the services provided, the Lord Chancellor must have regard to the rates set out in that Table.

(5) For the purpose of this regulation and Schedule 2—

(a)“junior counsel” means a barrister in independent practice of less than 10 years call; and

(b)“senior counsel” means a barrister in independent practice of 10 years call or more.

Remuneration: advocacy services in family proceedings

8.—(1) This regulation applies to the payment by the Lord Chancellor of remuneration for the provision of advocacy services in family proceedings.

(2) Subject to paragraph (3), the Lord Chancellor must pay remuneration for advocacy services in family proceedings in accordance with—

(a)the relevant contract; and

(b)the fees and rates set out in Schedule 3.

(3) The Lord Chancellor must pay remuneration, other than to counsel, for advocacy services in family proceedings provided in the circumstances described in paragraph (4) in accordance with—

(a)the relevant contract; and

(b)the relevant hourly rates set out in Schedule 1.

(4) The circumstances referred to in paragraph (3) are where advocacy services are provided—

(a)to any party in child abduction proceedings;

(b)in proceedings under Part IVA (forced marriage) of the Family Law Act 1996(16);

(c)in defended proceedings for divorce or judicial separation, for dissolution of a civil partnership or the legal separation of civil partners;

(d)in proceedings for the nullity of marriage or annulment of a civil partnership;

(e)in applications for a parental order under the Human Fertilisation and Embryology Act 2008(17);

(f)in proceedings under the inherent jurisdiction of the High Court in relation to children;

(g)where the advocate separately represents a child in proceedings which are neither specified proceedings within the meaning of section 41(6) of the Children Act 1989 nor are heard together with such proceedings;

(h)in proceedings in the Court of Appeal or the Supreme Court;

(i)in a final appeal; or

(j)by Queen’s Counsel acting as such under a prior authority given by the Lord Chancellor under the relevant contract.

(5) In paragraph (4), “final appeal” means any appeal against a final order in family proceedings but does not include—

(a)an application to the court of first instance for permission to appeal; and

(b)advice on the merits of appealing against a final order.

(6) Where advocacy services in the circumstances described in paragraph (4) are provided by counsel, the Lord Chancellor must pay remuneration to counsel in accordance with the relevant contract.

(7) In circumstances where the relevant contract requires the amount of remuneration payable to counsel to be determined having regard to matters including the remuneration that would have been payable had the services been remunerated under the provisions of the Community Legal Service (Funding) (Counsel in Family Proceedings) Order 2001(18), in deciding the amount of remuneration to pay to counsel under paragraph (6) the Lord Chancellor must reduce by 10% the remuneration that would have been payable under that Order.

Remuneration for civil legal services: inquests

9.—(1) This regulation applies to the payment by the Lord Chancellor of remuneration for civil legal services provided in relation to inquests.

(2) The Lord Chancellor must pay remuneration to the provider of civil legal services in relation to an inquest in the form of legal help in accordance with—

(a)the relevant contract; and

(b)the fees and rates in Part 1 and Part 2 of Schedule 1 that are applicable to the Category Definition most relevant to the circumstances giving rise to the inquest.

(3) The Lord Chancellor must pay remuneration for civil legal services provided in relation to an inquest in the form of other legal services in accordance with—

(a)the relevant contract; and

(b)subject to paragraph (4), the rates set out in Schedule 4.

(4) If, due to exceptional circumstances, the Lord Chancellor considers it reasonable to do so, instead of paying remuneration in accordance with the rates set out in Schedule 4, the Lord Chancellor may pay remuneration—

(a)to organisations, in accordance with the payment rates set out in Section 7 of the 2010 VHCC Contract (for organisations); and

(b)to self-employed advocates, in accordance with the payment rates set out in Section 7 of the 2010 VHCC Contract (for self-employed advocates).

(5) In paragraph (4), “exceptional circumstances” must relate to one or more of the following—

(a)the unusual length of the inquest;

(b)the volume of material; or

(c)the complexity of the issues.

(6) In paragraph (4), “the 2010 VHCC Contract (for organisations)” and “the 2010 VHCC Contract (for self-employed advocates)” means the contracts so named between the Lord Chancellor and a person for the provision of representation for the purposes of criminal proceedings under section 16 of the Act(19).

Remuneration: expert services

10.  The Lord Chancellor must pay remuneration to a provider in relation to expert services incurred as a disbursement by the provider in accordance with—

(a)the relevant contract; and

(b)the provisions of Schedule 5.

Payments on account by the Lord Chancellor direct to barristers in independent practice

11.—(1) Subject to paragraphs (5) and (6), where a provider has instructed a barrister in independent practice to carry out work that is not Controlled Work, the barrister may apply to the Lord Chancellor on a form approved by the Lord Chancellor for payment on account of remuneration for the civil legal services provided by the barrister where any of the conditions in paragraphs (2) to (4) apply.

(2) The first condition is that a period of 12, 24 or 36 months has elapsed since the date that the Director determined under section 9 of the Act that the legally aided person qualified for civil legal services.

(3) The second condition is that—

(a)the determination referred to in paragraph (2) related to proceedings that have continued for more than 12 months;

(b)it appears unlikely that an order will be made for the costs of the case to be assessed within the next 12 months; and

(c)delay in the assessment of costs will cause hardship to the barrister.

(4) The third condition is that the proceedings to which the determination referred to in paragraph (2) related have concluded or the provider is otherwise entitled to have the costs of the case assessed but the barrister has not been paid for at least six months since the provider was first so entitled.

(5) An application under paragraph (2) must be made within the period—

(a)beginning two months before one of the periods of time referred to in paragraph (2); and

(b)ending two months after that period.

(6) An application under paragraph (1) may not be made in respect of advocacy services in family proceedings.

12.—(1) Where an application is made in accordance with regulation 11, the Lord Chancellor may pay the barrister up to 75% of the amount that the Lord Chancellor considers to be the barrister’s reasonable fees.

(2) In deciding how much to pay under paragraph (1), the Lord Chancellor must take into account—

(a)any amounts that the Lord Chancellor has previously paid on account to the barrister; and

(b)any cost limitation to which the determination referred to in regulation 11(2) is subject.

(3) If a barrister’s final fees are assessed at an amount less than the amount that the Lord Chancellor has paid to the barrister on account, the barrister must pay the difference to the Lord Chancellor.